Hints for effective meetings
Many people complain about ineffective meetings. If you want to lead or participate in effective meetings, then this free article by Derek Stockley provides hints and guidelines for success.
Effective meetings improve business management
Ineffective meetings are often identified as a major timewaster by participants in time management courses I conduct.
As mentioned at health and safety meetings and effective human resource management, a well run and effective meeting can have significant benefits.
A meeting does not have to go on for hours.
Achieving success with meetings seems relatively simple - it is a straightforward process.
Meeting success is achieved when you follow the rules. It is a process that includes some key actions.
The basics include:
A frequent comment I receive is: "That’s OK if you are chairing the meeting, but what can you do if you are only a participant?
I reply: "You do not have to be the appointed chairman to control a meeting."
There are a lot of strategies, but it is possible to control a meeting as a participant. For example, asking a question ("Have we decided to ..... then?") can re-focus the meeting on the primary task.
It takes courage to lead 'from the floor'. But it can be done.
If you attend a regular meeting that wastes your time, then you have to decide whether it will continue in the same vein. Sometimes, a 'quiet word' with the chairman may help. Something subtle, like distributing a copy of this article, may help!
Meetings have significant advantages, provided that they are well conducted. Success comes from a strong adherence to a good process and following some essential rules. Meeting control is very important - it can be exercised by participants, although action by the chairman is always preferable.
* I normally refrain from using gender related terms. I have used 'chairman' instead of 'chair' in this article. Frankly, 'chair' just did not fit as I read my draft. Please accept chairman as a term applying to both men and women in the same way that manager is now commonly accepted as referring to both genders.
Last week’s article:
Health and safety meetings and effective human resource management- provides insight into how workplace health and safety meetings provide a pointer to the effective management of human resources.
If you have a comment you would like to make, or would like to share a similar experience, please send the comment to one of the email addresses listed below.
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Did you see the article about writing effective emails?
Writing effective emails - are you getting through? - if you are concerned about the effectiveness of your emails, this article may help. The key essentials for email success are discussed.
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Derek Stockley conducts a variety of public training courses in Melbourne, Victoria, Australia.
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This article was last modified on 26 January 2006.